A visual guide to a meeting agenda that actually works

A visual guide to a meeting agenda that actually worksA visual guide to a meeting agenda that actually worksIf youve been in your fair share of meetings that go off track, youre not alone. In an HBR survey of 182 senior managers,71 percent of respondents said that meetings are unproductive and inefficient. And were having more of them than ever.Research published in MIT Sloan Management Review suggests that meetings have increased in length and frequency over the past 50 years, and executives now spend an average ofalmost 23 hours per week in them more than double the amount in the 1960s.Follow Ladders on FlipboardFollow Ladders magazines on Flipboard covering Happiness, Productivity, Job Satisfaction, Neuroscience, and moreBut this doesnt have to be the case. With strong planning, you can have a productive, focused meeting and it all starts with your agenda.Rather than just a timetable youre obliged to fill in, an agenda is a powerful tool to make koranvers that all topics are rele vant, that its clear what preparation is needed and that discussion is goal-oriented.These can often be simple changes. For example, by opening the meeting with a two-minute agenda review, you can identify whether any items are missing up front and redistribute time to work them in rather than rushing to discuss and resolve them as the meeting is winding down.Its also helpful to switch the format of your topic titles from statements to questions. It immediately shifts the focus from a broad area of discussion to what youre specifically hoping to get out of that discussion.Your agenda also plays a key role in ensuring the meeting itself runs smoothly. Make sure each topic has a priority level and leader assigned to it, and note realistic times for each item to help prevent the discussion from running overtime.The next time youre planning a meeting, why not try out a few of these tips? Were sure theyll help focus your agenda writing so that you can get the best out of your time and your team and the results you need.Courtesy of The Business BackerThis article first appeared on Businessbacker.com.You might also enjoyNew neuroscience reveals 4 rituals that will make you happyStrangers know your social class in the first seven words you say, study finds10 lessons from nestkken Franklins daily schedule that will double your productivityThe worst mistakes you can make in an interview, according to 12 CEOs10 habits of mentally strong people